Financial – Accounting

Summary / Scope:

As a member of the Deh Tai GP Ltd. Finance Team, enthusiastically embrace and support the needs of the Deh Tai GP Ltd finance department and the organization, by delivering positive interpersonal skills with all workers and management teams of Deh Tai GP Ltd. The Accounting Person will have a responsibility for the transactions in the areas of A/P, A/R, Payroll, remittances, reconciliations, and Finance Statement preparation.

Candidate Profile:

The Accounting Person will be responsible for reconciling accounts payable and receivable accounts, payroll, invoicing clients, ensuring prompt payment of invoices, and developing and maintaining a comprehensive financial filing system for the companies.

Core Competencies will include:
Ethics and Integrity
Reliability and Trust
Adaptability and Flexibility
Planning and Organizing
Problem Solving
Time Management
Analytical and Critical Thinking
Communication
Listening and Responding
Interpersonal Skills
Mathematical Reasoning
Information Seeking 

Work Conditions:

• Interacts with administrators, Board, employees, government agencies regarding personnel.
• Manual dexterity required to use desktop computer and peripherals.
• Intermittent physical activity including bending, stooping, stretching, pushing, walking, standing, sitting, and lifting.
• Moderate high levels of considerable mental concentration.

Specific Duties:

Payroll

• Maintains payroll information by collecting, calculating, and entering data.
• Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions and job title and department /division transfers.
• Complies with federal, provincial, and local legal requirements by completing employee ROEs within the required timelines.
• Collecting employee time records for payroll, ensuring compliance with authorizing and coding requirements. Follow up with employees or managers as required.
• Determines payroll liabilities by calculating employee federal, provincial, income tax, and workers compensation (WCB). Ensure employees benefits and Retirement Pension Plan deductions are recorded and kept up to date.
• Resolves payroll discrepancies by collecting and analyzing information.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Participates in various systems and process improvement initiatives related to payroll and finance.

Accounts Payable

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoices/expense reports, recording entries.
• Pay vendors by monitoring discount opportunities, scheduling and preparing checks, resolving purchase order, contract, invoice or payment discrepancies and documentation, ensuring credit is received for outstanding memos, issuing stop payments or purchase order amendments.
• Maintains accounting software (Sage) by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records as per legislation.
• Collecting, validating, and entering all vendor information in the finance system
• Contributing to the preparation of monthly financial reports by reconciling all A/P related general ledger account to source information in the A/P subledger.
• Participating in various systems and process improvement initiatives related to accounts payable and finance.

Accounts Receivable

• Ensuring all payment receipts are recorded in finance systems, and bank deposits prepared.
• All invoice activities and payments received for the organization are recorded in the finance system in the correct fiscal period.
• Certify that A/R and invoice data in the finance system is accurate, complete, and correctly reflects the treatment required in any customer contracts or agreements.
• Contribute to the preparation of monthly financial reports by reconciling all A/R related general ledger accounts to source information in the A/R subledger.
• Participate in various systems and process improvement initiatives related to A/R and finance.
• Protect organization’s value by keeping information confidential.

Tax and Remittances

• Confirm tax amounts recorded are complete and correct according to legislation.
• Verify monthly or other periodic filings to tax authorities are correct and up to date.
• Confirming all tax amounts owed to the organization are collected in a timely manner.
• Ensure good relationships are maintained with the various tax authorities by responding to any inquires or assessment notices in a timely manner.
• Contribute to the preparation of monthly financial reports by reconciling all tax related general ledger accounts to source information in the finical system to source transaction information.

Additional Detailed Job Duties

• All account reconciliations and accruals to be completed in accordance with GAAP (generally accepted accounting principles) and in the prescribed format for finance.
• Filing and storing of all documents according to record retention guidelines.
• Complies with federal, provincial, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirement, and advising management on needed actions.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies.
• Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
• Assist in development and implementation of new procedures and features to enhance the workflow of the department.
• Assist Deh Tai financial team as required.

Other related duties as assigned by the CEO of Deh Tai GP Ltd.

Closing Date: March 24th, 2023

Minimum Qualifications:

• Mature individual of professional presentation with minimum grade 12 education.
• 3-5 years of related experience in full cycle accounting, including A/R, A/P, Payroll, Journal Entries, and preparation of financial statements.
• Previous Simply Accounting /Sage experience in all modules.
• Strong knowledge of payroll practices and employment standards laws.
• Good knowledge of GAAP and accounting standards.
• High level of attention to confidentiality.
• High level of proficiency with Microsoft Office suite (Excel, Word, Outlook, etc.).

Please send resumes to: coleen.fraser@dehtai.com AND roberta.michel@dehtai.com.